Constitution

Terms of Reference Terms of Office Membership Conduct at Meetings

I. Terms of Reference
The Council of Woodsworth College, hereafter referred to as the “Council” exercises its powers and duties under the University of Toronto Act, 1971, as amended. 

Council business will normally be considered by committees before being decided by the Council, and may be referred to standing or special Committees at the discretion of the Council.

Council shall be governed by the rules contained in the latest revised edition of Robert’s Rules of Order in all cases to which they are applicable and in which they are consistent with the By-Laws of Council.


The Council shall deal with:
a) such matters as require its attention by reason of delegation of powers to the College by the Governing Council of the University;

b) such matters as require its attention by reason of representations from other colleges or divisions of the University;

c) such other academic matters as may be brought before it by any of its members, but the Council and its committees shall not deal with hiring, promotion or salaries of teaching staff or administrative staff, research by teaching staff, admission decisions, or marks and grades of individual students;

d) matters concerning the activities and management of the College on which members of the Council wish to express opinions or make recommendations for the information and guidance of administrative officers;


II. Terms of Office

a) Members elected or appointed to serve will hold office for a term of two years, and there is no limit on the number of terms of a member.  Student members will hold office for a term of one year unless otherwise specified by the Board of Directors of the Woodsworth College Students’ Association.
b) If a member misses two consecutive regular meetings of the Council without providing a reason acceptable to the Executive Committee of the Council, the Executive shall declare the member’s seat vacant.
c) All members, excluding student representatives, shall be elected or appointed biennially not later than March 31 (or where the Council orders the holding of a new election pursuant to the Election By-Laws, as soon as possible after March 31), to take office on July 1 of the same year. Student members shall be selected annually in a manner to be determined by the Board of Directors of the Woodsworth College Students’ Association and vacancies shall be filled on or before September 30.

d) Elections shall be conducted according to the Election By-Laws.

e) The Council may establish and dissolve any standing or special committees.

f) The Principal of the College or designate is an ex-officio voting member of every committee.


III. Membership

The Council shall consist of:
a) A Chair of the Council, elected by the Council from its membership at the first meeting in the Fall for a term of two years.
b) A Vice Chair of the Council, elected by the Council from its membership at the first meeting in the Fall for a term of two years.
c) Ex-Officio members
d) Thirteen members of the teaching staff chosen by the Principal of the College
e) Up to 20 students of the College (to include at least one representative from the students’ residence) selected in a manner to be determined by the Board of Directors of the Woodsworth College Students’ Association.
f) Four alumni selected in a manner to be determined by the Alumni Association of Woodsworth College
g) Six members of the administrative staff of the College elected by the administrative staff
h) A Don of the Woodsworth College Residence elected by the Dons of the Woodsworth College Residence
i) Three appointees of the Principal of the College

IV. Conduct at Meetings
a) Regular meetings shall be held at least four times per year, twice in the Fall term and twice in the Spring term. A special meeting may be called by the Chair of the Council, at the request of the Principal, at the request of the Executive Committee or upon the written request of ten members of Council.
b) A member of Council, elected by the Council, shall preside as Chair. The tenure of office of Chair shall be two years, renewal subject to re-election by the Council. A Vice-Chair shall also be elected by Council. The Chair and Vice-Chair of Council normally will have a maximum of two consecutive two-year terms.
c) The Secretary of the Council shall act as the Secretary to the Council and Standing Committee meetings except as indicated otherwise.
d) Except for meetings of the committee of the whole, meetings of the Council shall be open to all members and alumni of the College. By a two-third majority vote, the Council may determine that meetings or parts of meetings shall be held in camera, and where matters affecting any individual may be disclosed, the meeting shall be held in camera unless the individual requests that such part of the meeting shall be open.
e) The Council shall pass by-laws regulating the exercise of its power and responsibilities and governing the calling and conduct of its meetings. By-laws and resolutions of the Council shall be published by the Council in such a manner as it may consider fit, and they should be open to examination by all members of the College during normal business hours.

f) The Council may appoint such standing and special committees as it may require in the conduct of its business and the fulfillment of its resolutions.

g) On the recommendation of two-thirds of the members of Council present and voting when at least one-half of the Council members are present at any meeting, the Council may approve an amendment to its Constitution to the Governing Council of the University of Toronto. Fourteen days’ notice of any proposed amendment shall be given to the College Council.